Event booking and cancellation
Cancellation of event

As SurrogacyUK is a not for profit organisation, in the unlikely event that SurrogacyUK has to cancel an event, we are unable to refund your ticket but your ticket will be transferrable to the event when it’s rearranged.

Cancellation of attendance at an event

If you are unable to attend an event and need to cancel a booking, let us know in advance and in writing by email to events@surrogacyuk.org.

We are unable to refund your ticket however, we will support you selling your ticket within the organisation where required.

Changes to the event

SurrogacyUK reserves the right to make alterations to the programme, date and/or venue of the Online Event at any time without prior notice.

SurrogacyUK uses third party online platforms to host our Online Events. We are not liable for problems that occur as a result of use of such platforms. By registering for an Online Event, you agree to abide by the relevant online providers’ terms and conditions.

In advance of the Online Event, SurrogacyUK will either directly share a URL of the meeting with you or forward the meeting invitation to you.  Please make sure that you check your junk email or spam folder or if you use Gmail your updates, promotions or social folders.

Online platforms provide SurrogacyUK with post-Online Event information on attendee participation and interaction (e.g. attendance, viewing numbers and Q&A and polls data). This data will be used for internal reporting.

Participation can be affected by local issues, such as internet access, and we are not responsible for resolving these issues. We do not provide technical support and each attendee is responsible for setting up their equipment.

Any links to external resources or materials sent by speakers or other attendees via the platform are opened at the attendees’ own risk. We are not liable for any issues occurring from opening these links.

Online Events may be recorded. Where this is the case it will be announced in advance of, and at the beginning of, the Online Event.  Online Events will be recorded in order that they may be make available to members of SurrogacyUK community and for occasional use in public promotion.  By registering for an Online Event you consent for that recording to make and used.  If you do not consent for your voice/image to be used please turn your microphone / camera off.

Intellectual property

All intellectual property rights in materials provided to you during or for the purposes of an Online Event (including but not limited to any notes, slides or articles) are the property of SurrogacyUK or the relevant Event speakers and cannot be reproduced without consent of SurrogacyUK.

Neither the whole nor any part of an Online Event may be copied, recorded, reproduced, distributed or transmitted to a third party by any means whatsoever without first obtaining our consent in writing.

Extracts from an Online Event, and any materials used in an Event cannot be used or reproduced without written consent of SurrogacyUK.

Payment methods
All payments are made to SurrogacyUK though EventBrite.
Data protection

Your information will be held by SurrogacyUK. For the purposes of GDPR, SurrogacyUK is the data controller.

Registrations for events are managed using a system operated by a third party under contract to SurrogacyUK and the event itself is run on a virtual platform operated by a third party under contract to SurrogacyUK. Data, including personal data, will be processed and stored on systems managed by these third parties and SurrogacyUK in accordance with the online event privacy notice. The privacy notice also sets out any other ways in which SurrogacyUK may use your personal data.

Where SurrogacyUK contracts with additional third parties to provide events, we may also provide them with access to this data in order for them to fulfil their services to SurrogacyUK.

SurrogacyUK may store the information you have provided on this form in an event database. We will use it for the administration of the event in question, to improve the services we provide and other relevant activity.

You can choose to unsubscribe from SurrogacyUK emails of this kind at any time. You may get your information updated or removed from the SurrogacyUK event database by emailing emailmanger@surrogacyuk.org.

The information you submit will not be kept for any longer than is needed. The length of time will depend upon whether SurrogacyUK has a business need for keeping the information and/or if the law requires that we keep the information for a particular length of time.

As you have provided personal information, we need you to agree to the processing of this data so please ensure that you have reviewed the online event privacy notice as by submitting an online booking form you are agreeing to us processing this data as described.

We may record incidents of misconduct and inappropriate behaviour where necessary in order to keep participants safe and foster a welcoming environment at our events. We’ll keep the information for two years, or until it is no longer relevant.

Conditions of attendance

You must comply with instructions and directions given by SurrogacyUK and any applicable policies and procedures of which you are notified.

We reserve the right to refuse access to, or remove any delegate from any SurrogacyUK event who, in our reasonable opinion has, or is likely to affect the enjoyment of the other delegates, or who uses threatening, abusive or insulting words or behaviour or who behaves in a manner which may cause a breach of the peace.

SurrogacyUK is dedicated to creating and maintaining a positive event experience where everyone is treated with dignity, courtesy and respect, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate bullying, intimidation, harassment or victimisation of event participants in any form.

 Discriminatory, abusive, explicit, threatening or violate language and/or imagery – or language/imagery that could be constructed as such – will not be tolerated at SurrogacyUK Online Events.  If you violate these rules you may be sanctioned or expelled from the event without a refund.

Recording disclaimer

During this event we may do one or all of the following:

  • Take screenshots. We will remove any personal images and names/references.
  • Record all audio output from the event.
  • Video record the event proceedings.

Any subsequent screenshots or recordings may be used in future SurrogacyUK publicity materials only. All video and audio recordings and screenshots will remain the property of SurrogacyUK. By submitting an online booking  form you are agreeing to the screenshotting and/or recording and/or filming of the proceedings, as described above, being made for future dissemination by SurrogacyUK

Equality and diversity statement

SurrogacyUK is working towards being fully inclusive. We endeavour to arrange events in fully accessible locations. 

We may need to pass on information to a third party about your support requirements. If we are not able to reveal these details this may affect the accessibility arrangements we are able to provide. By submitting this booking form you agree to your support requirements being passed on to relevant third parties.

Force majeure

For the purposes of these terms and conditions, “force majeure” means any cause beyond SurrogacyUK’s acts of God (flood, earthquake, tornado, fire, etc.) war, strikes, threats or acts of terrorism or similar acts, disease, pandemic, epidemic, World Health Organisation travel advisory, civil disorder, government requirements, acts of local or central government or other competent authorities or curtailment of transportation.

We will not be liable to you for failure to perform any obligation under these terms and conditions or in relation to your booking to the extent that the failure is caused by force majeure.